Path of chart of Accounts

SPRO - Financial Accounting - General Ledger Accounting

            G/L Accounts - Master Records - Preparation - Edit chart of Accounts list

            Double click on IMG Activity button (T.Code OB13)

           

            From the Menu select system status à short cut

            Select New Entries button

            Chart of Accounts ---> AML (Max 4 characters)

            Description - Chart of Accounts for Aravind Group

            Maintenance Language --> Select English

            Length of G/L Account no: enter 6

            Controlling integration - Select Manual creation of cost element

            Group chart of Accounts - Blank

            Under status - Blocked - Deselect Blocked Check Box

 Use of Block is to avoid duplicate Accounts creation.

            Once you complete you can select save button

            Press Enter to save in your request.

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Chart of Accounts

1. Common set of Accounts - accounting coding should be same, and then only you can compare and consolidate between company code or business areas.

2. Separate set of Accounts:

3. Group chart of Accounts:

            In this case you have to give 2 No (Company code Number + Group code Number)

          *Companies they follow common set of Accounts

Chart of Accounts name

Description

Maintenance language

Length of the Account Number à Max 10 digits

But companies are normally using 6 digits.

Define Business Areas

Business Areas assignment to company code is not required.

            The same Business area can be used by any company code.

Path: SPRO - Enterprises structure - definition - financial accounting - define business area

            Double click on IMG Activity button

            Select new entries button.

            Code May be numerical or Characters – Max 4

Code: AMH - Hyderabad business Area.

            AMB - Bangalore Business Area

            AMM - Mumbai Business Area

Select save button or (ctrl + s)

Select drop Box.

Press enter to save in your request.

Assign company code to company

T.CODE-/NOX16

            Path is SPRO - Enterprise structure - Assignment - Financial Accounting - Assign company code to company.

Double click on IMG Activity button.

Shortcut:

            Select position button - Give you company code AML press Enter.

For company code (AML) Assign Company (AVG) select save button or (ctrl + s)

Press Enter to save your request.

Define Company code

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Tools à Customizing à IMGà Edit Project à SAP reference IMG buttonà

(SPRO) - Enterprises structure - definition - Financial Accounting - Edit, copy, delete, check company code.                 (T.CODE-/NOX02)

Double click on IMG Activity button.

Double click on Edit company code data

Select new entries button.

Company code - AML (Max 4 characters)

Company Name - Aravind Mills Ltd

City - Hyd

Country - IN

Currency - INR

Language - EN

Once you can complete the data, select save button or (ctrl + s).

It gives a big screen

Title:  Company

Name: Aravind Mills Ltd.

Address: Street - Ameerpet

                Postal code - 500 000

                City - Hyd

                Country - IN

Once you complete press Enter

You can enter it gives you latest request

To choose your request - select drop down button beside

Requests number - it gives the entire request.

Select your request number - press Enter to save in the request.

It saved in two places

1.      Client 800

2.      Request

Define Company

Path;   SPRO -- Enterprises Structure -- Definition -- Financial Accounts -- Define Company.              (T.CODE-/NOX15)

The company or Groups is only for Information

This is called customization area (or) configuration area (or) Implementation area.

1^st button is called IMG documentation (Description path about Company)

2^nd button is called IMG activity.

If you want to customization select IMG Activity.

Double click on IMG Activity Button

Select New Entries Button.

Enter company name AVG (optional)

Company name is Aravind group

Name of the Company2 à if groups has any second Name

Street -- Ameerpet

Postal Code -- 500 000

City -- Hyderabad

Country -- one button is called drop down button or pull down button

For country select drop down button à 236 Countries

Select IN -- for India.

Language key: select drop down button à 41 languages

Select EN for English

Currency: select the drop down button – 183 Currencies.

Select INR – Indian Rupee.

Select Save button or (ctrl + s)

Before saving, the screen gives you latest transport request

Select create request button (F8)

           

Short description - FI Basic settings for Aravind Mills Ltd

 Press enter -- Press Enter once again to saving the request.

You can see the system data saved.

It can saved in client 800 AML Company

How to unlock screens and activate Transaction Codes

How to unlock screens:

*Tools à Administration à Monitor à Lock Entries (Transaction code is /NSM12)

           

            Select list button

            From the Menu bar select Lock entry delete all.

            Press yes button to delete all lock entries.

How to activate Transaction codes

Path: From the Menu select extras à setting à Display Technical Name (check) Box à Enter

Set start Transaction You can make screen as default screen

How to set start transaction:

From the Menu select extras set start transaction

Give the transaction code ‘f-02’ (start Transaction)

Press enter

Creation of project

            Group à Companies à Units

In SAP – Group is called as company

              

           Company is called as company code.

               Unit is called as Business areas. 

The consultant does customization at company code level

The company or group is only for information.

 

How to use Transaction codes (TC)

 Posting of document is (2 ways)

1. Go through the path
2. Use transaction code in command field and press enter 

Standard codes one common in all over the world

To go back to SAP easy access screen

            Use /N in command field and press enter

Example:

For posting of Transaction:

F-02                                     Account display

                                                 (FS10N)

/N is command field and press enter à Easy Access

Use FS10N in command field – you can directly enter into Accounts display

/N FS10N – change session with new transaction code.

/o FS10N – create session with new transaction code.

How to close the system:

*From the Menu bar select system Log off.

            Select yes button to Log off

SAP ARCHITECHTURE

SAP ARCHITECHTURE

How to open SAP server

1. Double click on SAP Management Console Icon on desktop
2. Right Click on ECC(server) and Select Start
3. Select ABAP WP Tables
4. Press Refresh Button or press F5 on keyboard
5. Wait till we get status bar gets as "WAIT" and start bar gets "YES"
6. Then minimize the window.

ABBRVATIONS

• R/1       :         R stands for Real time and 1 stands for Server
• R/2       :         R stands for Real time and 2 stands for 2 tier architechture i.e.:
• Number of languages and currencies included
• R/3       :         R stands for Real time and 3 stands for 3 tier architechture i.e.:
• Database Server
• Application Server
• Presentation Server (Testing Server)
• ERP     :        ENTERPRISE RESOURCE PLANNING
• SAP     :       SYSTEMS APPLICATIONS AND PRODUCTS
• AMC   :        ANNUAL MAINTANANCE COST
• EE       :        ENTERPRISE EDITION
• ECC    :        ERP CENTRAL COMPONENT

3 TIER ARCHITECHTURE (R/3)

SAP FI/CO OVERVIEW

SAP, started in 1972 by five former IBM employees in Mannheim, Germany, states that it is the world's largest Inter-Enterprise software company and the world's fourth-largest independent software supplier, overall.

The Original name of SAP was "SYSTEMS APPLICATIONS AND PRODUCTS"

SAP applications built around their latest R/3 system, provide the capability to manage financial, asset, and cost accounting, production operations and materials, personnel, plants, and archived documents. The R/3 system runs on a number of platforms including Windows 2000 and uses the client/server model. The latest version of R/3 includes a comprehensive Internet-enabled package.

At the early stage it was used on R/1. Later on it was developed to R/2. And now the most advanced version is using R/3.